Free calculator
Case acceptance rate calculator for orthodontic practices
This calculator shows your current case acceptance rate (the share of consultations that start treatment) and what reaching a higher rate is worth in extra starts and production, from consultations you already have. With the example values below, moving from 60% to 70% acceptance adds 3 starts a month, or $180,000 a year.
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- Nothing is saved or sent
- Last checked October 17, 2026
What you will need
- ConsultationsPer month
- Treatment startsPer month
- Average treatment fee$
- Target acceptance%
- Time periodSame month
Calculator
Enter your practice’s numbers
What each input means
Where to find each number
Use an average of the last three months to smooth out timing.
| Input | What it means | Where to find it |
|---|---|---|
| Consultations per month | New-patient consultations completed | Practice management software, new-patient exams |
| Treatment starts per month | Patients who started treatment | Practice management software, starts report |
| Average treatment fee | Typical total fee for a full treatment | Fee schedule or average case value |
| Target acceptance rate | The rate you want to reach | Your goal, based on your own best months |
How it works
The method
Every figure comes from your own inputs. Formula last checked October 17, 2026.
1. Current acceptance rate
Case acceptance rate = treatment starts ÷ consultations × 100.
2. Extra starts at target
Extra starts = consultations × target rate − current starts. If you are already at the target, the result is zero.
3. Extra production
Extra production per month = extra starts × average treatment fee. Per year = monthly figure × 12. This is revenue, not profit.
Worked example
One example, calculated in full
Example values only, not benchmarks.
| Step | Calculation | Result |
|---|---|---|
| Current acceptance | 18 ÷ 30 | 60% |
| Starts at 70% | 30 × 70% | 21 |
| Extra starts | 21 − 18 | 3 a month |
| Extra production per month | 3 × $5,000 | $15,000 |
| Extra production per year | $15,000 × 12 | $180,000 |
Common answers
Value of a higher acceptance rate
Assumes 30 consultations a month, 60% current acceptance and a $5,000 average fee.
| Target rate | Extra starts per month | Extra production per year |
|---|---|---|
| 65% | 1.5 | $90,000 |
| 70% | 3 | $180,000 |
| 75% | 4.5 | $270,000 |
| 80% | 6 | $360,000 |
Limits
When this estimate does not apply
Treat the result as an estimate, not a forecast.
Not covered
- Observation and growth-monitoring patients who start later
- Phased treatment counted as two starts
- Profit after treatment costs
Less reliable when
- Consultation and start dates fall in different months
- You have fewer than 10 consultations a month
- Treatment mix shifts toward lower fees
Get advice instead when
- Changing fees or financing terms
- Training or staffing decisions
- Comparing offices in a group
Who made and checked it
Built and checked by SEO Engine Boost
This tool was built by SEO Engine Boost and its method was checked by Dr. Mahmoud Elsheikh, a dentist completing a Master of Science in Dentistry in Orthodontics and an SEO consultant with more than five years of experience.
Last checked: October 17, 2026. Changes: first version.
FAQ
Case acceptance rate calculator FAQ
How is case acceptance rate calculated?
Treatment starts in a month divided by consultations in the same month. The calculator then shows how many extra starts, and how much extra production, you would get at your target rate.
Why does my rate look different month to month?
Families often take weeks to decide, so a consultation in one month may start in the next. Looking at three or six months together gives a steadier figure.
What improves case acceptance?
Clear fees and payment options, a consultation that answers the questions families actually ask, and a consistent follow-up for those who do not decide on the day. Our guide to consultation follow-up covers the follow-up part.
Should virtual or free consultations count?
Count them the same way every month. If you want to compare channels, track in-person and virtual consultations separately.
Free tools
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Privacy-safe replies to Google reviews - Google Business Profile checker
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